Privacy Policy

               

Privacy Policy & GDPR Statement

               

Last updated: 19/08/25

               

At Job Empire we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and safeguard your information when you use our website and services, in line with the UK GDPR and the Data Protection Act 2018.

               

1. Information We Collect

               

When you visit our website or use our recruitment services, we may collect the following information:

               

                   
• Personal details: name, email, phone number, address, CV/resume, work history, education, skills, and references.
                   
• Application data: job roles applied for, salary expectations, interview notes.
                   
• Identification & compliance data: proof of right-to-work documents, payroll/banking details (if employed via our agency).
                   
• Website usage data: IP address, browser type, device details, and pages visited.
                   
• Location data: we may collect approximate location information (via IP address or device permissions) to improve our services, match you with local job opportunities, and for website analytics.
               

               

2. How We Use Your Information

               

We process your personal data for the following purposes:

               

                   
• To match candidates with suitable job opportunities.
                   
• To share candidate profiles with clients (with prior consent).
                   
• To communicate about applications, interviews, and offers.
                   
• To manage payroll and contracts for temporary/contract staff.
                   
• To comply with employment, tax, and legal requirements.
                   
• To improve website functionality, security, and user experience.
                   
• To provide location-based services (e.g., showing jobs near you).
               

               

3. Location Tracking for Time & Attendance

               

For temporary or contract staff placed through Job Empire Ltd, we may collect location data when you clock in and out of your shifts using our chosen system (e.g., mobile app or online platform).

               

                   
• The location data collected is limited to the time of clock-in and clock-out.
                   
• This information is used solely for verifying attendance, processing payroll, and ensuring compliance with client agreements.
                   
• Location data will not be used for continuous monitoring or tracking outside of working hours.
                   
• Data is stored securely and retained only as long as necessary for payroll and legal purposes (normally up to 6 years for HMRC compliance).
                   
• This data will only be shared with payroll processors, HR staff, or clients where required.
               

               

By registering with us as a worker, you consent to the collection of limited location data for the above purposes.

               

4. Cookies & Tracking

               

Our website may use cookies and similar technologies to:

               

                   
• Analyse site traffic and usage.
                   
• Improve website performance.
                   
• Personalise content and job recommendations.
                   
• Track approximate location via IP for analytics and job matching.
               

               

You can manage or disable cookies in your browser settings.

               

5. Lawful Basis for Processing (GDPR)

               

We process data under the following legal grounds:

               

                   
• Consent – when you provide us with your CV or agree to share your details with clients.
                   
• Contract – when we need to process data to place you in a role or manage employment.
                   
• Legal obligation – to comply with HMRC, immigration, and employment laws.
                   
• Legitimate interests – to operate as a recruitment agency and improve our services.
               

               

6. Data Sharing

               

We may share your information with:

               

                   
• Employers/clients actively recruiting.
                   
• Payroll and background check providers (if applicable).
                   
• Regulatory authorities where required by law.
               

               

We never sell personal data to third parties.

                               

7. Data Retention

               

                   
• Candidate data is stored for up to 2 years after last contact, unless you request deletion sooner.
                   
• Payroll and financial data may be kept for 6 years to comply with legal obligations.
               

               

8. Your Rights (GDPR)

               

Under UK GDPR, you have the right to:

               

                   
• Access the personal data we hold about you.
                   
• Request correction of inaccurate data.
                   
• Request deletion of your data.
                   
• Restrict or object to processing.
                   
• Request data portability (transfer of your data).
                   
• Withdraw consent at any time (for data shared with clients).
               

               

Requests can be made by contacting us at info@jobempire.co.uk

               

9. Security

               

We use secure systems and practices to protect your data from unauthorised access, loss, or misuse.

               

10. Contact Us

               

If you have questions about this Privacy Policy or GDPR compliance, please contact us:

               

                   
• 📧 Email: info@jobempire.co.uk
                   
• 📞 Phone: 02071237996
                   
• 🏢 Address: 2 Frederick Street, London, WC1X 0ND
               

               

If you are unhappy with our response, you may contact the Information Commissioner’s Office (ICO) at www.ico.org.uk.